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ACW NEW SCHEMES 2002 - 2007 An introduction to the Arts Council of Wales New Schemes (2002 – 2007) Following its recent restructure, the Arts Council of Wales has undergone a number of significant changes. These have been undertaken, following a rigorous consultation period with the Arts sector in Wales, and are also based on advice that came out of an independent assessment of ACW requested by the Welsh Assembly Government. One of the most important changes is a redevelopment of the Arts Council of Wales’ schemes, which are opportunities through which the arts in Wales can apply for funding. This document outlines the remit of each scheme – i.e. details which you can use to make an assessment on which scheme you or your organisation can use to apply for funding from ACW. What is a scheme? A scheme is a means through which arts organisations or individuals can receive funding for a clearly defined – both in terms of timescale and scope – arts-related project. The majority of schemes offer one-off grants through a competitive application process. Each scheme has a certain amount of money allocated to it annually. The money comes from two sources: - Funds from the Welsh Assembly Government - Lottery funds, from the sale of Lottery tickets across the UK The Arts Council of Wales distributes these funds on behalf of the Welsh Assembly Government and the Department of Culture, Media and Sport respectively. Why has ACW developed new schemes? The new schemes have been designed to be more inclusive than in the past, easier to understand and easier to access. However, because these schemes are new, in the course of the financial year 2002-2003, we will be closely reviewing their impact. To this end, we encourage your comments. For example, are the schemes appropriate to your needs? Is the application process as straightforward as it could be? Should you wish to comment on the new schemes, please submit your comments by using our evaluation form enclosed with all application forms. While it’s unlikely that ACW will implement any changes during this year ACW does reserve the right to amend or withdraw any or all the following schemes without notice. Please contact your local ACW office to ensure you have the most up to date version of our scheme guidelines. Making an application for funding from ACW In order to make the application process as straightforward as possible, some guidelines are outlined below. It’s important that you read these carefully, and provide all the information required. Not doing so could result in a delay in your application being processed. In brief, the process of obtaining funding via the schemes is as follows: Full details associated with these steps follow, but if you have any questions, please contact your local ACW office. Staff will be able to give you advice on how best to present your case for funding, and which scheme best suits your application. Eligibility Criteria Eligibility criteria are factors which determine whether or not you are eligible to apply for funding under a particular scheme. Each scheme has details of who is eligible to apply for its funds. Give careful consideration to these, as your application will not be considered if you do not match the appropriate eligibility criteria. Again, if you have any questions, your local ACW office will be able to give you advice. Are individuals eligible to apply for funding from ACW? Any individual who fulfils the residency criterion is eligible to apply for funding. This criterion states that for an individual to receive a direct award or grant from an ACW scheme, they must live in Wales. We may also require evidence that you intend to live and work in Wales for the duration of the period covered by the grant, award or activity, unless one of the stated aims is residency outside Wales. If you have not received a grant from ACW in the past 3 years, we will also ask you to submit: - Two references - A signed commitment to the principles of equal opportunity and non-discriminatory behaviour - Evidence of a satisfactory police check should you intend to work with children and young people. You will not need to resubmit this information if you have already done so in a previous application to ACW’s new schemes. However, this will need to be updated after a period of three to five years. Are organisations eligible to apply for funding from ACW? Any organisation applying for funding must prove that they will provide an activity or a service for the people of Wales. An organisation must also be constituted, or at least have a written statement of its aims, objectives and the way it operates. An organisation based outside Wales may also be eligible to apply if they provide a service or activity for people in Wales. Eligible organisations include: - A community group, club or society - Artists’ groups and co-operative ventures - Non-profit distributing groups or trusts - Registered charities - Companies limited by guarantee - Local authorities and educational institutions - Private commercial organisations such as partnerships and companies limited by shares who require funding for a project that will not directly benefit their private interests Organisations that are not eligible include: - Central Government departments - Statutory organisations and training and educational institutions (if the project in question provides services that are already part of their brief) - Departments within the BBC Depending on the scale of the application, ACW may ask that you change the status of your organisation to one that is more appropriate for funding purposes. If your organisation has not received a grant from ACW in the past 3 years, we will also ask you to submit: Two references In addition for your first application to ACW’s new schemes you must also submit: - An equal opportunities policy that satisfies our minimum guidelines. - A child protection policy if you intend to work with children and young people. You will not need to resubmit this information if you have already done so in a previous application to our new schemes. However, this will need to be updated after a period of three to five years. Are ACW revenue-funded organisations eligible to apply for funding? ACW helps a wide range of organisations meet their year-round running costs through annual grants. These so-called ‘revenue-funded clients’ include public arts agencies, performing arts companies, venues, festivals, galleries, community arts providers and many others. ACW’s revenue-funded clients are eligible to apply for funding through schemes aimed at organisations. However, the application must clearly demonstrate that the funding is for a proposal that is clearly additional to the programme for which ACW provides revenue funding. Revenue-funded organisations must discuss any potential application for additional scheme funding with their ACW lead officer. What does additionality mean? Most of the schemes are funded through proceeds from the National Lottery. This is money that ACW receives from the UK Government from the sale of Lottery tickets. ACW is therefore bound to provide additionality of investment. ACW has interpreted this requirement flexibly by determining that: - ACW defines "additional" as a completely new activity that has never taken place before; or - An activity that has taken place before, which was funded through public or any other subsidy, but which has now lost its subsidy through no fault of its own. This means once an activity is defined as additional it can continue to be supported by ACW. It also means that if you previously received funding from an ACW scheme that has now closed, the activity is eligible. For further advice as to whether your project or activity is additional please contact your Local ACW office. What if I only want a small amount of money for a one-off project? ACW can fast-track any application up to £5,000 quickly and efficiently for any of the schemes (excluding Creative Wales Awards and the Publications scheme). Unlike standard applications, there is no closing date, as fast-track applications are assessed continuously. Decisions on the awarding of grants under our fast-track procedure are made within one or two months. For Creative Wales Awards, the Publications scheme and all applications above £5,000 you will need to submit your application to published rounds and deadlines detailed in each scheme. Strategic priorities, themes and budgets ACW has drawn up, in conjunction with the arts sector, a 5 year Arts Development Strategy for Wales. This identifies key themes and priorities for each scheme for a five-year period. It is this set of priorities that will inform the prioritisation of the funding of some projects over others. For example, if two projects have satisfied the eligibility and assessment criteria, and a decision (informed by the amount of money available in a schemes) has to be made to fund only one, the one most closely aligned to ACW’s strategic priorities is likely to be the successful applicant. If you are applying for more than £5000 we will consider carefully whether your application meets our strategic priorities. The Arts Council of Wales will publish the budgets available for each scheme, along with details of how these budgets will be distributed between national, regional and small grants. However, it is important to stress that ACW’s funds are limited, and there will always be more applications than we are able to support. But ACW is committed to giving unsuccessful applicants a full explanation of why they were not awarded funding. Who will make the decision about my application? Decisions on applications will be made by ACW officers based in your local office. It is likely that the decision will also be made in consultation with other senior ACW officers, located across Wales, who are specialists in a particular artform or an ACW priority issue such as young people or cultural diversity. We may also involve one or more of our national advisers when assessing applications. National advisers are recruited through press advertisements and include people with expertise across the range of areas. The national advisers will provide ACW with advice on policy development and help with the review and evaluation projects funded by ACW. Different assessment procedures will be used depending on the scale of the application: Fast Track grants (up to £5,000) A group of at least three ACW officers, including a senior officer or higher, will make decisions on applications under £5,000. Applications from £5,001 to £25,000 A group of at least three ACW officers, including a Local Director or higher, will make decisions on applications from £5,001 to £25,000. If it’s deemed necessary, the applications under consideration will have been reviewed and assessed by at least two national advisers and at least one senior officer or higher. Applications over £25,000 Applications over £25,000 will be considered by a group of at least three ACW officers, including a Local Director or higher. The applications under consideration will also have been reviewed and assessed by at least two national advisers and at least one senior officer or higher. The final decision will be made by ACW’s Local Committee or ACW’s Council, based on a recommendation from the group of officers responsible for the application. National projects A National Officer Group will make decisions on applications that are for national projects (i.e. projects that cover more than one local ACW area). This group will include officers from all ACW offices. If such applications are over £25,000 then Council will make the final decision. Conditions attached to funding Organisations or individuals who have successfully applied for funding will be expected to adhere to certain terms and conditions. These are standard requirements such as complying with monitoring procedures and adequate accreditation of ACW’s support. These conditions will be set out in the formal offer letters. As always, further advice is available from your local ACW office. There may be other, additional conditions attached to receiving ACW funding. These could range from securing additional funding from another source (what is known as ‘partnership funding’) to providing full confirmation of details associated with the event you have requested funding for. You will normally need to comply with all pre-agreed conditions before we can release the award to you, so you should take this into consideration when planning a project. Partnership Funding - Getting additional funding from another source The Welsh Assembly Government has issued directions that ACW needs to ensure that certain applications need to have funding from an additional source. It states that there “is a need to require an element of partnership funding and/or contributions in kind, from other sources, commensurate with the reasonable ability of different kinds of application, or applicant in particular areas to obtain such support.” ACW is flexible in its interpretation of this requirement and will usually consider support up to 90% of the cost of a project either for individuals or organisations. Local authorities should consult with their local ACW office before applying, but are normally expected to contribute at least 25% partnership funding. ACW will fund up to 50% of the costs if the main aim of your arts project is to promote health, social welfare or other associated non-arts issues and your constitution indicates that your organisation’s main purpose is not arts activity. Your partnership funding contribution could include your own funds, earned income from the project or a grant from a range of organisations. ACW officers and other arts organisations will be able to give you advice on raising partnership funding. This can also include help in-kind contributions such as free use of space to work in, or volunteer time. You cannot use another grant or funding from ACW as partnership funding. Nor can you, in the case of a Lottery funded scheme, receive all your partnership funding from another Lottery distributor. In exceptional circumstances, in the case of individuals, ACW may waive the need for partnership funding completely, but you will need to provide information as to why this should be the case. You must discuss your application with an ACW officer before applying if you intend to ask for 100% funding. Frequency of application and maximum award levels An individual or organisation may receive one award per scheme per year (or longer if the project is longer than a year). Local authorities should seek guidance from your local ACW office regarding applications from different departments and teams within the authority. For individuals and organisations which are currently in receipt of a ‘live’ ACW award, e.g. from the Arts for All or other grant-in-aid scheme, please contact your local ACW office for advice before applying. ACW cannot support activity already funded by a ‘live’ grant award. All schemes have published maximum award levels. This maximum level applies to your project award regardless of how long your project is planned to take place, up to a maximum period of 3 years (except for the Cultural Diversity scheme which finishes in March 2004). For applications up to £5,000 you can apply on a year on year basis without restriction (although funding in one year does not imply ACW will continue to fund your project in future years). For applications above £5,000 your application must be time-limited and can be for up to a maximum of 3 years. Projects which are planned to continue beyond 3 years must demonstrate financial viability after your ACW funding is due to finish. This is sometimes called an ‘exit strategy’. A COMPARISON OF OLD AND NEW SCHEMES Old Scheme New scheme Dance & Drama · Development & Training Professional Development -Training · Director Training Professional Development -Training · Playwright’s Bursaries Professional Development - Creative Wales Awards · Playwriting Commissions and Writers on Attachment Production and Audience Development · Performing Arts Projects Production and Audience Development International · Inter-Link Presentation and Audience Development · Inter-Recce No Change (as scheme co-funded by British Council). Literature · Writers Bursaries Creative Wales Awards · Writer’s Critical Service No change (Review of provision due in 2002/3) · Mentoring No change (Review of provision due in 2002/3) · Periodicals No change (Review of provision due in 2002/3) · Production for Individual Books Publications · Publishing Programmes Publications · Small Presses and Magazines Publications · Translation Welsh Literature Abroad, University of Wales, Aberystwyth SY23 2AX. Tel 01970 622544/ 33. Fax 01970 621524. E-mail: snr@aber.ac.uk · Commissioning Publications · Training and Marketing Capacity Building and Development Fund or Professional Development –Training Lottery Capital · Capital Equipment and Buildings No change · Feasibility Studies and Development No change · Fast Track Equipment No change · Objective 1 Rapid Development No change Lottery Film · Film Production No change · Script Development No change Lottery Arts for All · Main rounds – Participation, New Work and New Audiences, Presentation, Education, Social Inclusion, Community Development, Young People, Residencies, Capacity Building, R&D, Production and Audience Development, Presentation and Audience Development, Children Young People and the Arts, Professional Development Training, Taking Part and Arts in the Community, Capacity Building and Development Fund, Cultural Diversity · Fast Track No Change · Super Fast Track Increased to £5K Fast Track Level · Objective 1 Fast Track Capacity Building and Development Fund Music · Advanced Study Professional Development -Training · Commissions Production and Audience Development · Production:CD,Books Production and Audience Development Participation · Development Capacity Building and Development Fund Cross Artform · New Talent and Ideas Creative Wales Awards Touring and presenting · Performing Arts Events Presentation and Audience Development · Group Booking Presentation and Audience Development · Night Out No Change Training · Previous ESF Scheme Professional Development -Training Visual art and craft · Bursaries Creative Wales Awards · Career Development – Established Artists Creative Wales Awards or Professional Development –Training · Career Development –Crafts People Setup Creative Wales Awards or Capacity Building and Development Fund · Career Development – New Artists Creative Wales Awards · Interest Free Loans No change · Visual Arts and Crafts Groups Capacity Building and Development Fund · Craft Groups Promotion Capacity Building and Development Fund · Collectorplan No Change · Craft Projects Capacity Building and Development Fund · Exhibition Support Presentation and Audience Development ACW NEW SCHEME GUIDELINES Professional Development: Training ACW wishes to support training in the arts in Wales, but also notes that other organisations such as Education and Learning Wales (ELWa) and the Higher Education Funding Council of Wales (HEFCW) have a responsibility to support education, training and learning. Therefore ACW will not provide funding for training activities that other organisations should support. ACW is negotiating with ELWa to provide clear guidance on the range of activities each organisation will support. Until these arrangements are confirmed individuals and organisations are asked to contact their local ELWa office, local ACW office or Arts Training Wales for advice before applying. 1 What is the aim of this scheme? The aim of this scheme is: 1) To support provision of all artistic, creative, technical, business, marketing and managerial training in the arts in Wales. 2) To support individuals or organisations wishing to undertake or purchase training, whether this is found within Wales, the UK or abroad. 2 What will the scheme pay for? 1) All costs relating to the provision of arts training (except those for statutory education) such as salaries, trainers fees, training materials, translation costs, marketing, transport, accreditation, hiring of venues and equipment. The scheme cannot pay for any retrospective costs, fund-raising activities, food and refreshments for trainees or capital equipment costs of £2,000 or more. 2) For individuals or organisations undertaking training the scheme can pay for costs such as training fees, conference fees, travel and accommodation. The scheme cannot pay for any retrospective costs, food and refreshments or capital equipment necessary to undertake the training such as musical instruments or text books. 3 Who is eligible to submit an application? 1) Individuals are eligible if you live in Wales and are aged 16 years old or above, and will not be in full-time education when the training takes place. 2) Organisations undertaking training must be based in Wales. 3) Organisations providing training must either be based in Wales, or intend through this application, to provide arts training opportunities in Wales. The scheme will not support applications to attend full-time courses in higher or further education institutions. The scheme will not support applications to pay for individual tuition or lessons. For individuals wishing to undertake training your eligibility will also include: 1) Evidence that you live, and work, in Wales and that for the duration of the period covering any award you will continue to live in Wales (unless residency outside Wales is an agreed part of your award, e.g. the training takes place outside Wales). 2) The training will start within 12 months of the date of any award made by ACW and you have evidence that a place on the training course or programme is available to you. 3) Full details of the training course or professional development programme are included with your application. 4) You have provided details of all previous training and formal education undertaken and all qualifications achieved. You must include a CV and career development plan. 5) You have, or can demonstrate sufficient plans to secure, at least 10% of the total costs from another source. This could include your own funds or a grant from another organisation such as a local authority or Education & Learning Wales (ELWa). In exceptional circumstances ACW may waive the need for partnership funding completely, but you will need to provide information as to why this should be the case (please refer to general criteria in the Introduction to ACWs New Schemes for further guidance). 6) The training is additional (please refer to general criteria in the Introduction to ACWs New Schemes for further guidance). For organisations wishing to undertake training your eligibility will also include: 1) Evidence that you are a constituted organisation. 2) Submission of a training strategy or evaluation report that identifies why such training is required. 3) The training will start within 12 months of the date of any award made by ACW and you have evidence that a place/s on the training course or programme is/are available. 4) Full details of the training course or professional development programme are included with your application. 5) Evidence that the organisation has a training budget for its staff, board of management or volunteers. 6) You have, or can demonstrate sufficient plans to secure, at least 10% of the total costs from another source. This could include your own funds or a grant from another organisation such as a local authority or Education & Learning Wales (ELWa) (please refer to general criteria in the Introduction to ACWs New Schemes for further guidance). 7) The project is additional (please refer to general criteria in the Introduction to ACWs New Schemes for further guidance). For organisations wishing to provide training your eligibility will also include: 1) Evidence that you are a constituted organisation. 2) Evidence that the training course is or will be appropriately accredited, or that no accreditation currently exists for the type of training being offered. 3) You have, or can demonstrate sufficient plans to secure, at least 10% of the total costs, from another source. This could include your own funds, fees from trainees, a grant from another organisation such as a local authority or Education & Learning Wales (ELWa) or help in-kind contributions such as use of a venue for free. (Please refer to general criteria in the Introduction to ACWs New Schemes for further guidance). 4) The project is additional (please refer to general criteria in the Introduction to ACWs New Schemes for further guidance). 4 The assessment criteria for individuals and organisations wishing to undertake training: 1) The training is appropriate for your needs and there are good reasons why this particular training course or programme has been chosen. 2) How the training will benefit you as an individual or organisation, but also how this will allow you to promote public benefit to the arts in Wales in the longer term? 3) Satisfactory written evidence that you have sought financial assistance from other funding bodies and training providers, such as ELWa, before applying to ACW. 4) The training is of acceptable quality and that those leading the training are suitably qualified. 5) The degree that you have demonstrated the need for funding. 6) The quality or potential of your recent professional involvement in the arts or creative work and/or work in progress. 7) The training costs are reasonable and there is a balanced and realistic budget, which maximises financial contributions from other sources. 8) The need to ensure a broad spread of awards across artforms including cross-arts, and sectors such as contemporary, community, voluntary, amateur, youth and education whether in creative, technical or business and managerial disciplines; particularly considering those which are under-represented. 5 The assessment criteria for organisations wishing to provide training: 1) How is this training appropriate to the needs of your target beneficiaries? You will need to provide evidence that you have researched these needs fully and explain why you have decided on the chosen training programme and trainer. 2) Evidence that the qualifications of trainers you intend using or finding are appropriate. 3) The availability of this type of training elsewhere in Wales and identification of gaps in provision. 4) Evidence of appropriate partnership or collaborative arrangements you have developed in support of this training. 5) A balanced and realistic budget, which maximises financial contributions from other sources. 6) When the training is planned to continue beyond the period of the grant a realistic business plan, detailing on-going financial viability (sometimes called an exit strategy) is required. 7) Satisfactory plans to monitor and evaluate the results of the training. 8) The need to ensure a broad spread of awards across artforms including cross-arts, and sectors such as contemporary, community, voluntary, amateur, youth and education whether in creative, technical or business and managerial disciplines; particularly considering those which are under-represented. 9) Strategic priorities as set out in ACW’s Arts Development Strategy 2002-2006. 6 Specific scheme priorities or themes: · training provision in the Welsh language · training the trainers programmes · training opportunities for artists and arts workers from a minority ethnic background · training opportunities for those working with young people and children 7 When will decisions be made? If you are applying for more than £5,000 your application will need to be submitted to one of the following round deadlines: 3rd May 2002 or 6th September 2002 or 10th January 2003. Applications for up to £5,000 can be made at anytime time as part of ACW’s Fast Track procedure, with a decision normally made in 2 months. The speed of our decision depends on you giving us all the information we need. This includes any extra information your grant officer asks for. 8 What sum should I apply for? Individuals: The minimum award is £250 and the maximum award is £2,000. Organisations undertaking training: The minimum award is £250 and the maximum award is £5,000. Organisations providing training: The minimum award is £1,000 and the maximum award is £40,000. 9 Where should I go for advice? For advice about making an application, please contact your local ACW office: Mid & West Wales office6 Gardd LlydawJackson LaneCarmarthen SA31 1QDTel: 01267 234248Fax: 01267 233084 North Wales office36 Prince’s DriveColwyn BayLL29 8LATel: 01492 533440Fax: 01492 533677Minicom: 01492 532288 South Wales office9 Museum PlaceCardiff CF10 3NXTel: 029 20 376500Fax: 029 20 221447Minicom: 029 20 390027 www.ccc-acw.org.ukinformation@ccc-acw.org.uk In addition, Arts Training Wales (an independent organisation funded by ACW) can help you identify training opportunities in your area or assist with developing a new training provision: Arts Training Wales PO Box 5 Barry CF62 3QA Tel: 01446 754112 Fax: 01446 754113 Email: admin@a-t-w.com All ELWa Regional offices can be contacted on Tel: 08456 088066 Website: www.elwa.org.uk (see over for further contact details) ELWa North Wales St Asaph Business Park St Asaph Denbighshire LLl7 OLJ Tel: 01745 538500 Fax: 01745 538501 ELWa Mid Wales St David's House Newtown Powys SY161RB Tel: 01686 622494 Fax: 01686 622716 ELWa South East Wales Ty'r Afon Bedwas Road Bedwas Caerphilly CF83 8WT Tel: 01443 663663 Fax: 01443 663653 ELWa South West Wales Orchard House Orchard Street Swansea SA1 5DJ Tel: 01792 354000 Fax: 01792 354001 ACW NEW SCHEME GUIDELINES Professional Development: ‘Creative Wales’ Awards 1 What is the aim of this scheme? The aim of the scheme is: 1) To enable practising artists working in any creative discipline or across disciplines to enhance and refresh their skills, creativity or creative partnerships. 2) To support the creation of new, experimental work (without the need to demonstrate audience development outcomes). 3) The awards are for any practising or newly qualified artist working in Wales, whether in paid employment or not. The scheme includes all traditional and emerging artforms, interdisciplinary activities and all sectors such as contemporary, community, voluntary, youth and education. 4) The awards are classified as bursaries, and as such are recognised as tax exempt by the Inland Revenue in most cases, if your proposal involves ‘buying time out’ from your existing work or home commitments. . However you are strongly advised to seek professional advice on the tax implications of your project. 2 What will the scheme pay for? 1) All costs relating to undertaking your creative project such as salary, travel, training, networking, materials and space to work in. Also costs relating to showing or publishing your work such as venue hire, site costs or marketing are eligible. Capital equipment costs up to a maximum of £2,000 may be included, if they relate specifically to your project. The scheme cannot pay for any retrospective costs, fund-raising activities, food and refreshments, or capital equipment costs of more than £2,000. 2) Applications for research and development into a subsequent creative project are also eligible. Applications from individual artists to solely undertake training should be made to the Professional Development Training scheme. Applications from individual artists for start-up and business development grants should be made to the Capacity Building and Development Fund. 3 Who is eligible to submit an application? 1) Individual artists who live in Wales. 2) It is possible for you to involve other artists in the project, but the application must come from a single artist. ACW recognises the importance of everyone working in all fields of the arts. However this scheme is aimed at creative fields including lighting design, stage design, choreography, musical and theatrical direction. Individuals working in disciplines such as stage management, marketing, finance, administration and management are not eligible for a ‘Creative Wales Award’. ACW wishes to support such individuals through schemes such as Professional Development – Training. 4 What are the eligibility criteria 1) You must plan to spend the majority of your time whilst undertaking the project, in Wales (unless residency outside Wales is an agreed part of your project). 2) For awards at the maximum level you must already have made an important contribution in your field and plan to remain in Wales for at least another 2 years, after completing your project. We may also ask recipients to represent their artform(s) at public events not directly related to the Creative Wales Awards. You should be prepared to respond positively to these requests if at all possible. 3) You must show clearly how you would plan to pass on the benefits of your period of creative development to the arts in Wales. ACW recognises that in some cases the award will bring public benefit through exhibition, publication or performance, but we would also ask that you explain how your proposal will benefit the arts in Wales. 4) A creative process with a defined outcome. Applications will need to outline an intended artistic conclusion or milestone whilst recognising that detailed plans may not yet be developed. 5) You have, or can demonstrate sufficient plans to secure, at least 10% of the total costs from another source. This could include your own funds, earned income from the project, a grant from another organisation such as a local authority or help-in kind contributions such as free use of space to work in. In exceptional circumstances ACW may waive the need for partnership funding completely, but you will need to provide information as to why this should be the case (please refer to general criteria in the Introduction to ACWs New Schemes for further guidance). 6) The project is additional (please refer to general criteria in the Introduction to ACWs New Schemes for further guidance). 5 The assessment criteria for this scheme are: 1) You must demonstrate seriousness of purpose. In all cases, ‘seriousness of purpose’ will need to be proven through the detail given in the application relating to your background, training, ambition and bursary opportunities for you. You must include a full CV. 2) Applications will be judged on the basis of your creative project. It is essential therefore that you make sure you communicate your idea and needs effectively. 3) The degree that you have demonstrated the need for funding. 4) Evidence of support from partner artists or arts organisations, where appropriate. 5) The quality or potential of your recent creative work, including any work in progress. 6) A balanced and realistic budget, which maximises financial contributions from other sources. 7) How you will benefit from your project, but also how your contribution to the arts in Wales will also benefit the people of Wales. 8) The potential contribution of the project to produce a rich and broad range of creative work in Wales and the current availability of other work in the same field. 9) The need to ensure a broad spread of awards across the artforms including new, emerging and interdisciplinary artforms; particularly considering those which are under-represented. 10) Strategic priorities as set out in ACW’s Arts Development Strategy 2002-2006. 6 Specific scheme priorities or themes: ACW will ensure that artists from all artforms and sectors are fairly represented. ACW also wishes to allow artists the right of self-definition and the flexibility to work across disciplines. However, we particularly encourage application from artists working with young people, artists working in the Welsh language and artists from an Ethnic Minority background. 7 What sum should I apply for? The minimum award is £500 and the maximum award is £25,000, although the majority of awards are likely to be less than £10,000. 8 When will decisions be made? All applications need to be made to one of the following rounds: Applications up to £10,000 (excluding literary bursaries to writers which have been funded separately) the deadline for applications is 24th May 2002. Applications up to £25,000 the deadline is 29th November 2002. The speed of our decision depends on you giving us all the information we need. This includes any extra information your grant officer asks for. 9 Where should I go for advice? For advice about making an application, please contact your local ACW office: Mid & West Wales office6 Gardd LlydawJackson LaneCarmarthen SA31 1QDTel: 01267 234248Fax: 01267 233084 North Wales office36 Prince’s DriveColwyn BayLL29 8LATel: 01492 533440Fax: 01492 533677Minicom: 01492 532288 South Wales office9 Museum PlaceCardiff CF10 3NXTel: 029 20 376500Fax: 029 20 221447Minicom: 029 20 390027 www.ccc-acw.org.ukinformation@ccc-acw.org.uk ACW NEW SCHEME GUIDELINES Production and Audience Development 1 What is the aim of this scheme? 1) To increase the range of work produced in Wales, which also increases the number of people attending arts events. 2) The scheme includes all traditional, new and emerging artforms and interdisciplinary activities, and is primarily aimed at the professional sectors. New work created within community, voluntary, youth and education sectors should apply to ACW’s Taking Part and Arts in the Community scheme or Children, Young People and the Arts scheme (for further guidance contact your local ACW office). The scheme will support: 1) The creation or re-creation of artistic product in Wales. This will include performance, installation, music publishing and recording (not literary publishing – see Publication Scheme), exhibitions, visual arts and craft production, public art (see also ACW Capital Lottery scheme) and new media (not film production – see Film Production scheme). 2) The commissioning of work for publication, exhibition or performance in Wales, if the application is made by an organisation. 3) New creative initiatives for established, new and emerging artists and arts organisations in Wales. All proposals will need to demonstrate a link to widening the range of arts audiences and attenders in Wales through the product being produced. Applications to tour work in Wales that do not involve any production costs should be made to ACW’s Presentation and Audience Development scheme. 2 What will the scheme pay for? i) All costs relating to the production or commissioning of work such as salaries, fees, materials, recruitment, transport, the hiring of spaces to create the work and capital equipment costs up to £2,000, if they relate specifically to your project. The scheme cannot pay for any retrospective costs, fund-raising activities, or capital equipment costs of £2,000 or more. ii) All costs related to touring the work across Wales such as marketing, translation costs, salaries, fees, venue hire, travel, accommodation, installation and site costs. iii) All costs related to developing audiences for the work such as enhanced marketing, market research and data collection, transport costs, translation costs, educational and outreach events, e.g. pre and post performance talks or masterclasses with artists. 3 Who is eligible to submit an application? 1) Individuals are eligible if you live in Wales. However your application must be made in conjunction with a partner organisation(s). 2) Organisations must either be based in Wales, or intend through this application to produce and show their work in Wales. 4 What are the eligibility criteria? 1) The application must involve a professional artist or artists. 2) The application must involve the production of a defined piece of work to be shown in Wales. 3) The application must include plans to develop audiences. For applications over £5,000 you must include a marketing plan and plans to collect audience data, e.g. whether through ticket sales onto a venue database or via audience surveys. 4) You must demonstrate written support from a partner organisation(s). 5) You have, or can demonstrate sufficient plans to secure, at least 10% of the total costs from another source. This could include your own funds, earned income from the project, a grant from another organisation such as a local authority or help-in kind contributions such as free use of space to work in or show your work. In exceptional circumstances, if you are individual, ACW may waive the need for partnership funding completely, but you will need to provide information as to why this should be the case (please refer to general guidance on partnership funding). 6) The project is additional (please refer to general guidance on partnership funding). 4 The assessment criteria are: 1) The proposal must be of sufficient quality and deliverable. 2) That plans to develop audiences are realistic and achievable. This will include satisfactory plans for the collection of audience/attendance data, when required. 3) There is evidence of support from appropriate partners. This should include partners who will either support the production of the work or support the touring of the work, or both. This may include other artists or arts companies, arts venues, festivals or local authorities, as appropriate. 4) Applications will be judged on the basis of your creative project. It is essential therefore that you make sure you communicate your idea effectively and that the application contains sufficient, detailed information about the creative proposal and how it will be made available to the public. 5) The degree that you have demonstrated the need for funding. 6) A balanced and realistic budget which maximises financial contributions from other sources. 7) The need to ensure a broad spread of awards across the artforms including new, emerging and interdisciplinary artforms and the need to ensure a geographical spread across Wales; particularly considering those areas which are under represented or served. 8) The potential contribution of the project to produce a rich and broad range of creative work in Wales and the current availability of other work in the same field. 9) The project will maximise the potential of the current presenting infrastructure in Wales. 10) Strategic priorities as set out in ACW’s Arts Development Strategy 2002-2006. 6 Specific scheme priorities or themes · Touring product in all artforms. · Music commissions (this scheme is co-funded by the Performing Rights Society Foundation). · Production for young people. · Production in the Welsh language. · Work which develops cultural diversity. · Work for geographical areas of low opportunity in the arts as an audience. 7 What sum should I apply for? There are 2 levels of award: 1) Applications between £1,000 and £25,000, including any capital equipment costs up to £2,000, are intended for local and regional production and touring in particular, and are likely to be the majority of awards made. 2) Applications from £25,000 to the maximum level of £100,000, including any capital equipment costs are intended for national, all-Wales production and touring and will be very few in number. 8 When will decisions be made? If you are applying for more than £5,000 your application will need to be submitted to one of the following round deadlines: 17th May or 6th December 2002. Applications for up to £5,000 can be made at anytime time as part of ACW’s Fast Track grants procedure, with a decision normally made in 2 months. The speed of our decision depends on you giving us all the information we need. This includes any extra information your grant officer asks for. 9 Where should I go for advice? For advice about making an application, please contact your local ACW office: Mid & West Wales office6 Gardd LlydawJackson LaneCarmarthen SA31 1QDTel: 01267 234248Fax: 01267 233084 North Wales office36 Prince’s DriveColwyn BayLL29 8LATel: 01492 533440Fax: 01492 533677Minicom: 01492 532288 South Wales office9 Museum PlaceCardiff CF10 3NXTel: 029 20 376500Fax: 029 20 221447Minicom: 029 20 390027 www.ccc-acw.org.ukinformation@ccc-acw.org.uk For advice on touring performing arts work in Wales please also contact: Creu Cymru, The Touring Agency for Wales 8H Science Park Aberystwyth SY23 3AH Tel: 01970 639444 Email: post@creucymru.co.uk ACW NEW SCHEME GUIDELINES Presentation and Audience Development Please also refer the ACW’s Night Out scheme. 1 What is the aim of this Scheme? 1) The aim of this scheme is to support the presentation of a wide range of arts events that also increase the number and scope of people attending arts events in Wales. 2) The scheme includes all traditional and emerging artforms and interdisciplinary activities, including film exhibition, in all sectors whether professional or voluntary. Specifically the scheme will support: 1) Single events and festivals through to year round programmes. 2) Cross-border touring into Wales for UK based artists and arts organisations. 3) Touring and presentation of international work from outside Wales and the UK. 4) Guarantees against loss, where appropriate. 5) Touring of work originated or produced in Wales where production costs are not required (see Production and Audience Development scheme if production or commissioning costs are required). All proposals will need to demonstrate a link to widening the range of arts audiences and attenders in Wales through the event being proposed. 2 What will the scheme pay for? 1) All costs relating to the presentation of an event or series of events such as salaries, fees, materials, marketing, transport, translation costs, the hiring of venues and capital equipment costs up to £2,000, if they relate specifically to your project. The scheme cannot pay for any retrospective costs, fund-raising activities, prizes, or capital equipment costs of £2,000 or more. 2) All costs relating to touring the events across Wales such as marketing, translation costs, salaries, fees, venue hire, travel, accommodation, installation and site costs. 3) All costs relating to developing audiences for the event such as enhanced marketing, market research and data collection, transport costs, translation costs, educational and outreach events, e.g. workshops in local schools or community centres. 4) The marginal costs of non-Wales based artists and arts organisations touring into Wales. 5) Where appropriate, guarantees against loss may be given, particularly for new areas of development such as widening the artistic scope of an event, e.g. a music club programming a South Asian dance company or an arts centre establishing a Welsh language drama season. 3 Who is eligible to submit an application? 1) Constituted organisations. 2) The scheme is aimed at both professional and voluntary organisations operating as programmers and presenters, which are based in Wales or intend through this application to present art events in Wales. 3) This would include, for example, arts centres, galleries, theatres, festivals, music and art societies, film clubs and community organisations. The scope of the scheme includes all scales of activity. 4 What are the eligibility criteria? 1) The application must involve the presentation of a defined event or series of events in Wales. 2) The application must include plans to develop audiences. For applications over £5,000 you must include a marketing plan and explain how you will collect audience data, e.g. through ticket sales information onto a venue database or by undertaking audience surveys. 3) You have, or can demonstrate sufficient plans to secure, at least 10% of the total costs from another source. This could include your own funds, earned income from the project, a grant from another organisation such as a local authority or help-in kind contributions such as free use of venues, or volunteer time (please refer to general guidance on partnership funding). 4) The project is additional (please refer to general guidance on additionality). 5 The assessment criteria are: 1) That the proposal is likely to be of sufficient quality and deliverable. 2) That plans to develop audiences are realistic and achievable. This will include satisfactory plans for the collection of audience/attendance data, when required. 3) There is evidence of support from appropriate partners. This may include proposed artists and arts organisations, other arts venues, festivals or local authorities, as appropriate. 4) Applications will be judged on the basis of your creative project. It is essential therefore that you make sure you communicate your planned event effectively and that the application contains sufficient, detailed information about the event or tour and how it will be made available to the public. 5) The degree that you have demonstrated the need for funding. 6) A balanced and realistic budget, which maximises financial contributions from other sources. 7) The need to ensure a broad spread of awards across the artforms including new, emerging and interdisciplinary artforms and the need to ensure a geographical spread across Wales; particularly considering those areas which are under represented or served. 8) The current availability of similar events whether locally, regionally or nationally and the need to fill gaps in provision. 9) The event(s) will maximise the potential of the current presenting infrastructure in Wales. 10) Strategic priorities as set out in ACW’s Arts Development Strategy 2002-2006. 6 Specific scheme priorities or themes: · programming in socially disadvantaged areas and geographical areas of low opportunity in the arts · cross-border touring support for middle and large scale events · events which particularly encourage young people as audiences · programming of culturally diverse product and/or encouraging ethnic minority audiences · programming of Welsh language product and encouraging Welsh speaking audiences. 7 What sum should I apply for? The minimum award is £250 and the maximum award is £50,000, although this would normally be for a national programme of events and very few awards at this level are likely. The majority of awards will be up to £10,000. 8 When will decisions be made? If you are applying for more than £5,000 your application will need to be submitted to one of the following round deadlines 17th May or 6th December 2002. Applications for up to £5,000 can be made at anytime time as part of ACW’s Fast Track grants procedure, with a decision normally made in 2 months. The speed of our decision depends on you giving us all the information we need. This includes any extra information your grant officer asks for. 9 Where should I go for advice? For advice about making an application, please contact your local ACW office: Mid & West Wales office6 Gardd LlydawJackson LaneCarmarthen SA31 1QDTel: 01267 234248Fax: 01267 233084 North Wales office36 Prince’s DriveColwyn BayLL29 8LATel: 01492 533440Fax: 01492 533677Minicom: 01492 532288 South Wales office9 Museum PlaceCardiff CF10 3NXTel: 029 20 376500Fax: 029 20 221447Minicom: 029 20 390027 www.ccc-acw.org.ukinformation@ccc-acw.org.uk For advice on touring performing arts work in Wales, including cross-border touring please also contact: Creu Cymru, The Touring Agency for Wales 8H Science Park, Aberystwyth SY23 3AH Tel: 01970 639444 Email: post@creucymru.co.uk Festivals advice is also available from: Festivals of Wales PO Box 20, Conwy, LL22 8ZQ. Tel: 01492 573760 ACW NEW SCHEME GUIDELINES 2002-07Capacity Building and Development Fund 1 What is the aim of this scheme? The aim of the scheme is to help artists and arts organisations develop their potential and build sustainability in the arts. This will involve a wide range of support and will be flexible enough to respond to the specific needs of each artist, arts organisation and sector. The scope includes all professional and voluntary activity. You are strongly encouraged to discuss any planned application to this scheme with your local ACW office before applying. The range of support that is envisaged within this scheme includes: i) Start-up and development grants for individual artists. ii) Supporting umbrella body development and county arts forums. iii) Research, development and initialisation grants. iv) The professionalisation of arts workers and sustainability of arts provision. v) Community development, organisational development, business planning, marketing initiatives and artistic and management reviews. vi) Conferences and sector representative body development. Applications for training should be made separately to ACW’s Professional Development – Training scheme. Applications for capital feasibility studies and development funding should be made to ACW’s Capital Lottery programme. 2 What will the scheme pay for? This scheme will pay for a wide range of costs including salaries, fees, administration and overheads (to a maximum of 20% of total project costs), commissioning research and reviews, travel and ‘Go & See’ grants, membership and sectoral support services in the arts, business start up (when in partnership with other economic development and training support sources), transport schemes and new marketing initiatives. The scheme cannot pay for retrospective costs. The scheme offers time-limited support to applications from artists and arts organisations based in Wales. The scheme is not aimed at providing long term revenue funding, although successful activities funded under this scheme may help an organisation secure core funding from ACW or other sources. 3 Who is eligible to submit an application? 1) Individuals are eligible if you live in Wales. 2) Organisations are eligible if they are based in Wales. 4 What are the eligibility criteria? For individuals 1) Evidence that you live, and work, in Wales and that for the duration of the period covering any award you will continue to live in Wales (unless residency outside Wales is an agreed part of your proposal). 2) You have provided details of all previous training and formal education undertaken and all qualifications achieved. You must include a CV and career development plan or business plan, as appropriate. 3) A discrete and time-limited project. 4) You have, or can demonstrate sufficient plans to secure, at least 10% of the total costs from another source. This could include your own funds or a grant from another organisation such as a local authority, Welsh Development Agency (WDA), Welsh Tourist Board (WTB) or Education & Learning Wales (ELWa. In exceptional circumstances ACW may waive the need for partnership funding completely, but you will need to provide information as to why this is the case (please refer to general criteria for further guidance). 5) The project is additional (please refer to general criteria in the Introduction to ACWs New Schemes for further guidance). For organisations 1) You have submitted full details of the activity which you plan to undertake and evidence to support your proposed development. This will vary depending on the nature of support, but may include business plans, marketing plans, fund-raising strategies or research briefs to undertake such work. 2) A discrete and time-limited project. 3) You have submitted up to date financial information for the whole organisation. 4) You have, or can demonstrate sufficient plans to secure, at least 10% of the total costs from another source. This could include your own funds or a grant from another organisation such as a local authority or Welsh Development Agency (WDA), Welsh Tourist Board (WTB) or Education & Learning Wales (ELWa). Please refer to general guidance for further guidance. 5) The project is additional (please refer to general criteria in the Introduction to ACWs New Schemes for further guidance). 5 The assessment criteria are: 1) The project is considered realistic and likely to be sustainable. 2) The project is appropriate to the individual’s or organisation’s capability, current position, skills and experience. 3) You have provided satisfactory evidence of demand or research to support your application. 4) The project fulfils or sustains an identified need in the arts in Wales 5) How this support will benefit you as an individual or organisation, but also how this will allow you or your organisation contribute to the arts in Wales in the longer term? 6) The degree that you have demonstrated the need for funding. 7) A balanced and realistic budget, which maximises financial contributions from other sources. 8) The quality or potential of your recent involvement in the arts in Wales and the need to assist individuals and organisations at key critical points in their development. 9) That the proposal assists ACW to, over time, ensure a more effective and stable infrastructure of arts in Wales. 10) Strategic priorities as set out in ACW’s Arts Development Strategy 2002-2006. 6 Specific scheme priorities or themes · Strengthening the arts infrastructure including opportunities for individual artists to develop their economic potential. · projects in socially disadvantaged areas, particularly within Welsh Assembly Government Communities First Areas and geographical areas of low Lottery take-up. · projects which support sustainable community development. · activities which support arts provision for young people · activities which support arts provision for ethnic minority communities · activities which support arts provision for Welsh speaking communities · umbrella and sector representative bodies · activities which promote and support craft within Wales (This scheme is co-funded by the WDA for craft promotion initiatives) 7 What sum should I apply for? There are 2 levels of award: Individuals: The minimum award is £250 and the maximum award is £5,000 Organisations: The minimum award is £250 and the maximum award is £50,000. 8 When will decisions be made? If you are applying for more than £5,000 your application will need to be submitted to one of the following round deadlines: 21st June or 25th October 2002 or 21st February 2003. Applications for up to £5,000 can be made at anytime time as part of ACW’s Fast Track grants procedure, with a decision normally made in 2 months. The speed of our decision depends on you giving us all the information we need. This includes any extra information your grant officer asks for. 9 Where should I go for advice? For advice about making an application, please contact your local ACW office: Mid & West Wales office6 Gardd LlydawJackson LaneCarmarthen SA31 1QDTel: 01267 234248Fax: 01267 233084 North Wales office36 Prince’s DriveColwyn BayLL29 8LATel: 01492 533440Fax: 01492 533677Minicom: 01492 532288 South Wales office9 Museum PlaceCardiff CF10 3NXTel: 029 20 376500Fax: 029 20 221447Minicom: 029 20 390027 www.ccc-acw.org.ukinformation@ccc-acw.org.uk For voluntary sector initiatives please also contact: Voluntary Arts Wales PO Box 200 Welshpool Powys SY20 7WN Tel: 01938 556455 NEW ACW SCHEME GUIDELINES Taking Part and Arts in the Community 1 What are the aims of this scheme? 1) To support opportunities to take part in the arts. The scheme is primarily aimed at the voluntary cultural sector in Wales. This is defined as voluntary and amateur arts groups, umbrella organisations which support and represent voluntary and amateur arts groups, community arts organisations, organisations which use art as part of their wider policy, and organisations which represent groups of volunteers . 2) To support participatory arts projects in regeneration or community settings, particularly where the project is part of a wider community development programme. This would often include activities to improve social inclusion, health and economic development. 2 What will the scheme pay for? This scheme will pay for a wide range of costs including salaries, fees, administration and overheads (to a maximum of 20% of total project costs), production costs including materials, marketing, translation costs, venue hire and site costs, travel, childcare and transport costs and capital equipment costs up to £2,000. The scheme cannot pay for any retrospective costs, prizes, fund-raising activities, or capital equipment costs of £2,000 or more. 3 Who is eligible to submit an application? Organisations are eligible if they are based in Wales. Applications are particularly encouraged from community arts companies, community development groups, voluntary bodies, amateur arts organisations and umbrella bodies working in these sectors. Projects from individual artists should be applied for by a partner organisation. 4 What are the eligibility criteria? 1) You are a constituted organisation. 2) You have evidence of support/demand for your proposal from your intended participants. 3) You have, or can demonstrate sufficient plans to secure, at least 10% of the total costs from another source. This could include your own funds, earned income, a grant from another organisation such as a local authority, or organisations supporting the fields of health, economic development and the environment, or help-in-kind such as free use of equipment or help with marketing (please refer to general guidance on partnership funding). 4) The project is additional (please refer to general guidance on partnership funding). 4 The assessment criteria are: 1) The quality of the experience for participants must be high, and the creative proposals appropriate for the people who will be taking part as participants or as audiences/attenders. 2) The artistic leadership of the project is sufficiently experienced. 3) Evidence of demand from the participants in the project and gaps in provision demonstrated.. 4) Strength of plans to market the activities to its intended participants, including plans for introductory and outreach activities. 5) Satisfactory plans to monitor and evaluate the project. 6) The demonstration of a partnership approach to working and, for community regeneration projects where possible, evidence of match funding or support from non-arts sectors, e.g. health or economic or environmental development. 7) For applications over £5,000 clear evidence of links with appropriate local authority Community Plans. 8) The extent to which the project reflects the linguistic nature of the community taking part. 9) The strength of plans to widen skills and experience through some form of legacy, e.g. training for volunteers or producing resource packs for young people wishing to consider the arts as a career. 10) The degree that your proposal demonstrates a need for ACW funding. 11) A balanced and realistic budget, which maximises financial contributions from other sources. 12) When the activity is planned to continue beyond the period of the grant a realistic business plan, detailing on-going financial viability (sometimes called an exit strategy) is required. This is not required for applications up to £5,000. 13) Strategic priorities as set out in ACW’s Arts Development Strategy 2002-2006, Voluntary Sector Compact and the consultative paper Taking Part. 5 Specific scheme priorities or themes: · projects in socially disadvantaged areas, particularly within Welsh Assembly Government Communities First Areas and geographical areas of low Lottery take-up. · projects which support sustainable community development. · Increasing and widening participation in the arts · activities which support arts provision for young people and links with local authority youth strategies. · participatory music projects as part of the Welsh Assembly Government’ Music Development Fund · activities which support arts provision for ethnic minority communities · activities which support arts provision for Welsh speaking communities 6 What sum should I apply for? The minimum award is £250 and the maximum award is £100,000, although awards of this scale are likely to involve widespread provision, involve a range of activities and be few in number. 7 When will decisions be made? If you are applying for more than £5,000 your application will need to be submitted to one of the following round deadlines: 21st June 2002 or 25th October 2002 or 21st February 2003. Applications for up to £5,000 can be made at anytime time as part of ACW’s Fast Track grants procedure, with a decision normally made in 2 months. The speed of our decision depends on you giving us all the information we need. This includes any extra information your grant officer asks for. 8 Where should I go for advice? For advice about making an application, please contact your local ACW office: Mid & West Wales office6 Gardd LlydawJackson LaneCarmarthen SA31 1QDTel: 01267 234248Fax: 01267 233084 North Wales office36 Prince’s DriveColwyn BayLL29 8LATel: 01492 533440Fax: 01492 533677Minicom: 01492 532288 South Wales office9 Museum PlaceCardiff CF10 3NXTel: 029 20 376500Fax: 029 20 221447Minicom: 029 20 390027 www.ccc-acw.org.ukinformation@ccc-acw.org.uk For voluntary sector initiatives please also contact: Voluntary Arts Wales PO Box 200 Welshpool Powys SY20 7WN Tel: 01938 556455 ACW NEW SCHEME GUIDELINES 2002-07Cultural Diversity June 2002 – March 2004 1 What are the aims of this scheme? 1) to celebrate the Year of Cultural Diversity in the arts across Wales and the UK beginning in June 2002. 2) to enable the implementation of ACW’s Cultural Diversity Strategy and Action Plan (2000) throughout the arts in Wales. 3) to increase the attendance and participation of ethnic minority people in Wales in the arts. 4) to promote employment and increase training opportunities for ethnic minority people in the arts in Wales. 5) to promote the principles and benefits of cultural diversity and race equality within a multicultural and multi-lingual Wales. 2 What will the scheme pay for? This scheme will pay for a wide range of costs including salaries, fees, training allowances, administration and overheads (to a maximum of 20% of total project costs), production costs including materials, marketing, translation costs, workshop costs, venue hire and site costs, travel and transport costs and capital equipment costs up to £2,000. The scheme cannot pay for any retrospective costs, fund-raising activities, or capital equipment costs of £2,000 or more. This scheme will support a wide range of activities and initiatives, including: 1) provision of training opportunities for ethnic minority people in fields of the arts where people from ethnic minority backgrounds are clearly under-represented ; 2) guarantees-against-loss for the presentation of culturally diverse work; 3) a ‘high risk’ fund to encourage professional, culturally diverse artistic exploration; 4) encouraging the emergence of ethnic minority artists and arts companies; 5) special events to celebrate the Year of Cultural Diversity. 3 Who is eligible to submit an application? 1) Individuals are eligible if you live in Wales and are of an ethnic minority background. 2) Organisations are eligible if they are based in Wales. Applications are particularly encouraged from ethnic minority artists and arts organisations and community groups. The scheme is also aimed at voluntary and professional arts organisations, schools, local authorities, voluntary organisations, resident or community groups. This scheme is run in compliance with Sections 35-38 of the Race Relations Act 1976. 4 What are the eligibility criteria? For individuals 1) Evidence that you live, and work, in Wales and that for the duration of the period covering any award you will continue to live in Wales (unless residency outside Wales is an agreed part of your proposal). 2) You have included a full CV. 3) Your proposal takes place between June 2002 and March 2004. 4) Evidence of your commitment to the principles of race equality and cultural diversity. 5) Your proposal clearly meets a priority(s) within ACW’s Cultural Diversity Strategy (2000). 6) You have, or can demonstrate sufficient plans to secure, at least 10% of the total costs from another source. This could include your own funds, earned income, a grant from another organisation such as a local authority, or help-in-kind such as free use of equipment or help with marketing. In exceptional circumstances ACW may waive the need for partnership funding completely, but you will need to provide information as to why this should be the case (please refer to general guidance on partnership funding). 7) The project is additional . (Please refer to general guidance on additionality). For organisations 1) You are a constituted organisation. 2) Your proposal takes place between June 2002 and March 2004. 3) Evidence of your commitment to the principles of race equality and cultural diversity. 4) Your proposal clearly meets a priority(s) within ACW’s Cultural Diversity Strategy (2000). 5) You have, or can demonstrate sufficient plans to secure, at least 10% of the total costs from another source. This could include your own funds, earned income, a grant from another organisation such as a local authority, or organisations supporting the fields race equality and cultural diversity, or help-in-kind such as free use of equipment or help with marketing (please refer to general guidance on partnership funding). 6) The project is additional (please refer to general guidance on additionality). 5. The assessment criteria are: 1) Evidence of demand from the project’s intended partners, audience and participants. 2) The quality of the proposed activities must be high and appropriate to its intended participants, trainees or audience members. 3) Strength of plans to market the activities to its intended participants, including plans for introductory, education and outreach activities. 4) Satisfactory plans to monitor and evaluate the project. 5) The appropriateness of the proposals to the geographical, demographic and artistic context of the applicant. Evidence of consultation with appropriate partner organisations , should be clear e.g. local Race Equality Councils and local ethnic minority community groups. 6) The degree that your proposal demonstrates a need for ACW funding. 7) A balanced and realistic budget, which maximises financial contributions from other sources. 8) The need to ensure all parts and communities of Wales have the opportunity to celebrate the Year of Cultural Diversity. 9) Strategic priorities as set out in ACW’s Arts Development Strategy 2002-2006, and Cultural Diversity Strategy (2000). 6 Specific scheme priorities or themes: · New and emerging ethnic minority artists and arts organisations. · Participation and education projects . · Work experience training for ethnic minority young people in under-represented fields of the arts. · Programming of culturally diverse product throughout Wales. · Multicultural community festivals. 7 When will decisions be made? If you are applying for more than £5,000 your application will need to be submitted to one of the following round deadlines: 26th April or 6th September 2002 and 21st February 2003. Applications for up to £5,000 can be made at anytime time as part of ACW’s Fast Track grants procedure, with a decision normally made in 2 months. The speed of our decision depends on you giving us all the information we need. This includes any extra information your grant officer asks for. 7 What sum should I apply for? Individuals: The minimum award is £250 and the maximum award is £5,000. Organisations: The minimum award is £250 and the maximum award is £25,000. 8 Where should I go for advice? For advice about making an application, please contact your local ACW office: Mid & West Wales office6 Gardd LlydawJackson LaneCarmarthen SA31 1QDTel: 01267 234248Fax: 01267 233084 North Wales office36 Prince’s DriveColwyn BayLL29 8LATel: 01492 533440Fax: 01492 533677Minicom: 01492 532288 South Wales office9 Museum PlaceCardiff CF10 3NXTel: 029 20 376500Fax: 029 20 221447Minicom: 029 20 390027 www.ccc-acw.org.ukinformation@ccc-acw.org.uk For advice on touring performing arts from abroad contact: Creu Cymru, The Touring Agency for Wales 8H Science Park Aberystwyth SY23 3AH Tel: 01970 639444 Email: post@creucymru.co.uk For advice on all aspects of this scheme contact: CADMAD Boston Buildings, 70 James Street Cardiff, CF10 5EZ Tel: 029 20452808 For advice and consultation with ethnic minority communities and organisations contact: Commission for Racial Equality Wales 3rd floor Capital Tower Greyfriars Road Cardiff CF1 3AG tel 02920 729 200 fax 02920 729 220 All Wales Ethnic Minority Association Suite1 Floor 1 East Wing St. David’s House Cardiff CF10 1EF Tel: 029 20664213 North Wales Race Equality Network 13 Wynstay Road Colwyn Bay LL29 8NB Tel 01492 535850 Swansea Bay Race Equality Council Grove House 3rd Floor Grove Place Swansea SA1 5DF Tel: 01792 457035 Valleys Race Equality Council 33 Gelliwastad Road Pontypridd CF37 2BN Tel: 01443 401555 South East Wales Race Equality Council 124 Commercial Street Newport NP20 1LY Tel: 01633 250006 Race Equality First Friary Centre Cardiff CF10 3FA Tel: 029 20224097 NEW ACW SCHEME GUIDELINES 2002-07Children, Young People and the Arts 1 What is the aim of this Scheme? 1) To support arts opportunities as both participants and audiences for children and young people (up to the age of 25 years old). The scheme is aimed at professional and voluntary cultural sectors and also includes organisations in the statutory sector such as local education authorities, schools, colleges and youth services. 2) To support a wide range of activities in all artforms whether traditional, new, emerging or interdisciplinary, including new work, peer led activities, artists-in-residence, youth arts groups, artists-in-schools programmes and workshop activities. All activities must be additional to statutory provision and the core curriculum. 2 What will the scheme pay for? This scheme will pay for a wide range of costs including salaries, fees, administration and overheads (to a maximum of 20% of total project costs), production costs including materials, marketing, translation costs, workshop costs, venue hire and site costs, travel, childcare and transport costs, and capital equipment costs up to £2,000. The scheme cannot pay for any retrospective costs, fund-raising activities, or capital equipment costs of £2,000 or more. 3 Who is eligible to submit an application? Organisations are eligible if they are based in Wales. Applications are particularly encouraged from voluntary arts organisations, schools, local authorities and youth arts companies. Projects from individual artists should be applied for by a partner organisation. 4 What are the eligibility criteria? 1) You are a constituted organisation, or local authority education or youth service, school or college. 2) You have evidence of support/demand for your proposal from your intended participants. 3) For all projects, excluding those in a school, evidence of consultation with/ involvement of young people in the planning of the project. 4) You have, or can demonstrate sufficient plans to secure, at least 10% of the total costs from another source. This could include your own funds, earned income, a grant from another organisation such as a local authority, or organisations supporting the fields of health, economic development and the environment, or help-in-kind such as free use of equipment or help with marketing. (Please refer to general guidance on partnership funding). 5) The project is additional. (Please refer to general guidance on additionality). 5 What are the assessment criteria? 1) The quality of the experience for participants must be high, that the creative proposals are appropriate for the children and young people who will be taking part as participants or as audiences/attenders, and that the artistic leadership of the project is sufficiently experienced. In summary that excellence of provision is proven. 2) Evidence of demand for the project, and for youth projects evidence that the intended participants have been consulted fully and gaps in provision are highlighted. 3) All activities must be additional to statutory provision and core curriculum provision. 4) Strength of plans to market the activities to its intended participants, including plans for introductory and outreach activities. 5) Satisfactory plans to monitor and evaluate the project. 6) That the project fits within relevant local authority strategies and plans for youth arts and arts education activities or that local authority education/arts/youth service advisors have been consulted and support your application. 7) For youth projects over £5,000 evidence of links with the ‘Youth Work Curriculum Statement for Wales’ (Wales Youth Agency and Welsh Assembly Government 2001). 8) The extent to which the project reflects the linguistic nature of the community taking part. 9) The strength of plans to widen skills and experience through some form of legacy, e.g. producing resource packs for young people wishing to consider the arts as a career. 10) The need to support applications from parts of Wales where there is a recognised under provision of youth arts and arts education activities. 11) The degree that your proposal demonstrates a need for ACW funding. 12) A balanced and realistic budget, which maximises financial contributions from other sources. 13) When the project is planned to continue beyond the period of the grant a realistic business plan, detailing on-going financial viability (sometimes called an exit strategy) is required. 14) Strategic priorities as set out in ACW’s Arts Development Strategy 2002-2006, and Arts and Young People Strategy. 6 Specific scheme priorities or themes: · projects in socially disadvantaged areas, particularly within the Welsh Assembly Government’s Communities First Areas and geographical areas of low Lottery take-up. · participatory music projects as part of the Welsh Assembly Government’s Music Development Fund. · activities which promote culturally diversity in the arts · provision for Welsh speaking children and young people 7 What sum should I apply for? The minimum award is £250 and the maximum award is £50,000, although awards of this scale are likely to involve widespread provision, involve a range of activities and be few in number 8 Who will decide on these grants and when will decisions be made? If you are applying for more than £5,000 your application will need to be submitted to one of the following round deadlines: 17th May or 27th September 2002 or 31st January 2003. Applications for up to £5,000 can be made at anytime time as part of ACW’s Fast Track grants scheme, with a decision normally made in 2 months. The speed of our decision depends on you giving us all the information we need. This includes any extra information your grant officer asks for. 9 Where should I go for advice? For advice about making an application, please contact your local ACW office: Mid & West Wales office6 Gardd LlydawJackson LaneCarmarthen SA31 1QDTel: 01267 234248Fax: 01267 233084 North Wales office36 Prince’s DriveColwyn BayLL29 8LATel: 01492 533440Fax: 01492 533677Minicom: 01492 532288 South Wales office9 Museum PlaceCardiff CF10 3NXTel: 029 20 376500Fax: 029 20 221447Minicom: 029 20 390027 www.ccc-acw.org.ukinformation@ccc-acw.org.uk For advice on Youth Work Curriculum Statement for Wales contact: Wales Youth Agency Leslie Court Lon-y-Llyn Caerphilly CF83 1BQ Tel: 029 20855700 ACW NEW SCHEME GUIDELINES 2002-07Publications This scheme brings together existing schemes and programmes which support publishing in Wales, with the exception of Periodical Franchises: these are to be reviewed and advertised during 2002/3. There will also be a general review of ACW’s provision for literature during 2002/3, from which new proposals may emerge. 1 What is the aim of this scheme? The aim of this scheme is to facilitate the production of a wide range of artistic and cultural publications and to enhance the professional practice of Welsh literary publishers. 2 What will the scheme pay for? The scheme can provide one-off grants in the following categories: · Production grants for individual books: Support for the production of books of Welsh interest or by writers living in Wales; for both children and adults; and writing on all artforms. Detailed guidelines and conditions are available for these grants. · Grants for publishing programmes: Support for the annual programmes of publishers with a proven track record in publishing. Eligible categories as above. Detailed guidelines and conditions are available for these grants. · Grants to small presses and magazines: Modest support to small, often local publishing initiatives in Wales to promote a diversity of outlets and encourage innovation. · Commission grants: Grants to enable publishers to commission writers to undertake research or other work for which advance payment is appropriate. · Electronic and other publishing: On-line publications, CD-Roms, on-demand publications and other print and non-print projects may be eligible for support, although funding will be limited in this area. Projects of this kind must be discussed in advance with an ACW officer. From April 2002, translation grants (towards commissioning translations of Welsh literature in Welsh or English) will be administered, not by ACW, but by Welsh Literature Abroad, from whom guidelines are available (Welsh Literature Abroad, University of Wales, Aberystwyth SY23 2AX. Tel 01970 622544/ 33. Fax 01970 621524. E-mail: snr@aber.ac.uk). 3 What are the eligibility criteria? Any publisher may apply for a production grant or commission grant in connection with a work in an eligible category. Works intended for publication are eligible if they are: 1) of literary, artistic or cultural interest. These categories will be interpreted liberally. Literary titles usually eligible for support are poetry, fiction, biography, history (but not local history), plays, literary criticism and translations into Welsh, or from Welsh into English, of any of these. ACW will, however, be prepared to hear a case for any other book which a publisher believes to have literary merit; enquiries should be made in advance in respect of such work. In other art-forms, priority will be given to works which raise the level of critical debate or develop the careers of individual artists; again, however, other categories (including music scores) will be considered if a good case can be made for their support; by writers living in Wales, Welsh writers or of interest to Wales; 2) in Welsh or English or in other languages spoken in Wales, or in translation. 3) You have, or can demonstrate sufficient plans to secure, at least 10% of the total costs, from another source. This could include your own funds, earned income from sales, a grant from another organisation, or help-in-kind such as free use of equipment or help with marketing (please refer to general guidance on partnership funding). 4) The project is additional (please refer to general guidance on additionality). Grants for publishing programmes and small press grants are available only to publishers in Wales. The scheme does not support vanity publishers (publishers which require authors to contribute to the cost of publishing their work) or publishers whose primary aim is to publish their own work. The scheme may support publications which draw on the participatory activities of community and voluntary groups; however, it will often be easier to include provision for such publications within applications for overall project funding through other ACW schemes (particularly Taking Part and Arts in the Community) and organisations are encouraged to do so where possible. 4 What are the assessment criteria? 1) the degree to which you have demonstrated the need for funding; 2) the need for the publication: does your proposal fill a gap or challenge an existing project? 3) the quality of the proposal as judged against other similar proposals received; 4) the publisher’s ability to publish and market to a satisfactory standard; 5) the need to balance ACW support to different kinds of publications: 6) strategic priorities as set out in ACW’s Development Strategy 2002-2006. 5 Scheme priorities and themes: · creative literature (poetry, fiction, creative non-fiction)· publications on artforms other than literature which are aimed at raising the level of critical debate and developing the careers of individual artists· writing for young people· publishing of work which reflects Wales as a multicultural and multi-lingual country 6 What sum should I apply for? Publication grants are intended as contributions towards anticipated deficits and are calculated on the basis of income and expenditure estimates submitted by the publisher. They usually range between £50 and £5000. The maximum grant under this scheme is £25,000 (e.g. for a major project commission), although it is unlikely there will be a large number of awards at this level. Commission grants normally meet 50 – 80% of the total commission fee(s). 7 When will decisions be made? There will be two deadlines for applications: 1st July 2002 or 1st February 2003. Applicants will be informed of the result of their applications within twelve weeks of the closing date. 8 Where should I go for advice? If you have any questions or require any advice on applying under this scheme, please contact the Literature Team at ACW’s Cardiff Office. The address can be found at the end of this document. The scheme complements the Welsh Books Council’s support for a wide range of books in Welsh only. In some cases, ACW and the Welsh Books Council will need to confer regarding which body is more appropriate to deal with an application. For advice about making an application, please contact ACW’s Cardiff office: Mid & West Wales office6 Gardd LlydawJackson LaneCarmarthen SA31 1QDTel: 01267 234248Fax: 01267 233084 North Wales office36 Prince’s DriveColwyn BayLL29 8LATel: 01492 533440Fax: 01492 533677Minicom: 01492 532288 South Wales office9 Museum PlaceCardiff CF10 3NXTel: 029 20 376500Fax: 029 20 221447Minicom: 029 20 390027 www.ccc-acw.org.ukinformation@ccc-acw.org.uk OTHER SCHEMES PROPOSED IN THE ARTS COUNCIL OF WALES’S DRAFT NEW SCHEMES CONSULTATION Local Authority Arts Development ACW has agreed to introduce this new scheme however detailed plans are still being developed. Local authorities should consult with their local ACW office for advice on this scheme. Stabilsation Programme ACW is proposing to introduce this scheme during 2002-3, as part of its overall plans detailed in our draft 5 Year Arts Development Strategy for Wales. Further guidance and information about this scheme will be available from your local ACW office during 2002-3. Revenue Funding Scheme ACW has agreed to introduce this scheme during 2002-3, however final details are still being developed. Organisations wishing to apply to this scheme should note that we anticipate one annual round of applications, probably for submission in September. Decisions on this scheme will be made by ACW’s Council and will apply to next financial year only, i.e. 2003-4 onwards. THE ARTS COUNCIL OF WALES’S AGENCY ADMINISTERED SCHEMES Artists in Residence Programmes Funded through the Arts Council of Wales, Cywaith Cymru.Artworks Wales runs a national Artist in Residence programme. In addition to this, Cywaith Cymru.Artworks Wales is initiating three new, residency related schemes. Vital Knowledge – Artists’ Mentoring Scheme offers artists, who are new to residency projects, the opportunity to gain experience and mentoring in the aspects of residency work. If you feel that you would benefit from working alongside an artist in residence on one of Cywaith Cymru.Artworks Wales’ projects, grants of up to £250 are available to assist you. Artists at Work is a grant scheme that has been developed with A&B Arts and Business Wales. It offers the opportunity for businesses and artists to benefit from sharing their workplaces. Project support is available for businesses that are interested in exploring the potential of creative collaboration and hosting an artist in residence and for artists keen to develop their practice through working in industry. Artists may be able to apply for grants of up to £5,000. Good Ideas – Artist Led Projects is a grant scheme designed to fulfill the needs of artists for funding for projects which develop their artistic practice and to help alleviate the associated administration. Grants of up to £5,000 are available to artists who have project initiatives that involve community collaboration and that demonstrate innovative thinking and artistic practice. For further information contact: Sue Llewelyn AiR Administrator Cywaith Cymru.Artworks Wales 11-12 Mount Stuart Square Cardiff CF10 5EE Tel: 029 2048 9543 info@cywaithcymru.org Academi / Yr Academi Gymreig / The Welsh Academy The national society which exists to promote the writers and the literatures of Wales runs the following schemes on behalf of ACW: Writers on Tour: The scheme helps finance visits by practising writers to schools, libraries, pubs, clubs, societies, community centres, arts festivals, and other venues throughout Wales. It is Britain's oldest and most straightforward funding scheme for literature events. Originally set up by the Welsh Arts Council over twenty five years ago, Writers on Tour in 1999 - 2000 funded 959 readings and workshops throughout Wales with attendances by about 60,000 people. Over two hundred different writers took part in these events. Scheme guidelines are available on request. The Academi can fund up to 50% of the costs of appropriate literary events. We maintain a database of most Welsh and Welsh-based writers in both languages with brief biographies and contact details. However, organisers are not limited to selecting from this list. The Academi will consider applications for any writer with the appropriate credentials; most leading UK writers have worked in Wales in the past few years. The Academi can offer assistance in the selection of writers for particular events. Writer’s Residencies: The scheme helps fund sustained period of works by one or more writers in a single location or on a single project. These may run at schools in a cluster group, at youth clubs or libraries, at a group of day centres or old people's homes, etc. The Literature Residencies scheme enables organisers to plan more intensive programmes to connect writers with community groups of all kinds. The opportunity is usually given for participants to have sustained contact with a writer or writers across a period of time. Literature Residencies are funded in a similar manner to the Academi's Writers On Tour Scheme. Guidelines are available on request. Programme Support Scheme: This scheme offers financial assistance to literature organisers involved with venue, festival or series programming. It is aimed at venue managers concerned to establish long term regular literature slots in their schedule; at festival organisers; at activists running literary tours; and at other literary entrepreneurs concerned to promote literary events on a wider scale than that offered by the Academi's Writers On Tour Scheme. Contact: Academi Mount Stuart House, Mount Stuart Sq. Cardiff CF10 5FQ Tel: 029 2047 2266 Email: post@academi.org www.academi.org |
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Monday, April 15, 2002 |
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